Local Authors Project Guidelines

Local Authors Project Guidelines

The Williamsburg Regional Library Local Authors Project exists to highlight and promote materials created by local residents. To be considered for the Local Author collection, materials must have been created by an author or authors living, working, or attending school in the City of Williamsburg or James City or York counties.

All materials donated for the Local Authors Project must meet the current collection standards of the Williamsburg Regional Library regarding format and content (see Material Selection Guidelines below). The library does not accept unpublished materials, unbound typescripts or materials on computer diskette for this collection.

Materials accepted for the Local Collection will have a bookplate placed in them. If the author desires, the library will set up a photo opportunity with the author and an appropriate staff member, and issue a press release to the local papers.

Click here to see a list of current Local Author titles in the catalog

Material Selection Guidelines

Staff members insure that the library offers the best collections possible within the constraints of funds available by regularly evaluating publications in all formats and recommending for inclusion those that best meet the needs of the community. Selection of materials is based, whenever possible, on reviews, standard bibliographies, and lists of notable titles. In the absence of reviews or other evaluative sources, selectors use professional judgment to determine works' suitability for the collection. Selectors use the following criteria to assess materials. These criteria form a matrix for decision-making; each factor is considered in relation to the others and no one criterion is solely responsible for an item's presence in the collection.

Demand – User requests and recommendations are significant components of the selection process; they often indicate widespread interest in an author, title, or subject area. Library staff members also use their knowledge of authors and subjects popular with the library's users when making selection decisions.

Audience -- The library collects two basic types of materials: general, popular items that meet the needs of the community as a whole and items that support local schools’ curricula through the secondary level. Items designed for scholarly or highly specialized audiences are not within the scope of WRL's collecting efforts.

Quality -- Selectors consider authors' and publishers' reputations; the scope, thoroughness, accuracy, and timeliness of information presented; and the physical attributes (e.g., durability and condition) of items.

Existing Collection -- Selectors consider potential acquisitions in light of material already available in the library's collection and plans for that collection's management.

Format -- The library collects materials in many formats. When items are available in just one format, their selection is governed by the principles listed above. When items are available in multiple formats, the library selects the format(s) that best serve its users' interests. The library's decision to venture into new formats is shaped by user demand as well as the availability of funds for the material itself and associated processing and storage costs.